26.
Regular Meeting
June 26, 2012
The regular meeting of the Wallkill Valley Regional High School Board of Education was held on Tuesday, June 26, 2012 at the high school, Grumm Road, Hardyston Township, NJ.
PRESENT: Mr. Castiglione, Mr. Carlson, Mr. Sanfilippo, Mrs. Apolito,
Mr. Hilbert, Mr. Kabatra, Mr. Wright, Mr. McHugh
Mr. Bolcar, Superintendent
Mr. Jeff Parrott, Sussex County Clerk and Mrs. Parrott
Assemblywoman Alison McHose
Senator Steve Oroho and Mrs. Oroho
Freeholder Richard Vohden
Approximately 12 teachers and parents
The meeting was called to order at 7:00 p.m. by Mr. Castiglione, who made the
following statement:
Pursuant to the Open Public Meeting Act, Chapter 231, P.L. 1985, adequate notice as defined by Section 3D of Chapter 231, P.L. 1985, has been made by regular mail, such notice on the 29th day of April 2012 from the Board of Education offices maintained at Wallkill Valley Regional High School, Grumm Road, Hardyston Township, NJ to the following:
The New Jersey Herald
The New Jersey Sunday Herald
Clerks of the four municipalities of Franklin, Hamburg, Hardyston and Ogdensburg. Notice was also posted on the bulletin board maintained by the Board of Education at the high school.
Mr. Parrott was introduced by Mr. Castiglione. Mr. Parrott thanked the board for having him at our meeting. He announced that Wallkill Valley had won the Champions for Charity food drive this year. Wallkill Valley brought in the most food of all the schools in Sussex County that participated.
Senator Oroho thanked all the students, teachers and administration. Sussex County is the only county in New Jersey that is doing the Champions for Charity food drive.
Assemblywoman McHose thanked the board for the time, effort, etc. that was put into this year’s food drive. Trenton has been made aware of Wallkill Valley’s accomplishment and they are aware of us. She said that the taxpayers appreciate us.
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Regular Meeting
June 26, 2012
Freeholder Vohden thanked and congratulated the students. He stated that the pride of the students is a good thing.
Mr. Parrott presented a trophy to Mr. Castiglione as the winners of “Champions for Charity”. He also showed the plaque which will have Wallkill’s name added to it. This plaque hangs in the Freeholders’ office.
Mr. Castiglione stated that we are all very proud of our students and asked if,
when we win again next year, could we have a student assembly for the presentation of the trophy.
Mr. Parrott, Senator Oroho, Assemblywoman McHose, Freeholder Vohden and their families left at this time.
Old Business
A motion was made by Mr. Wright, seconded by Mr. Sanfilippo, to approve the minutes of the regular meeting of May 29, 2012 and executive session minutes thereto. All in favor.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to accept the Secretary’s and Treasurer’s Reports showing a cash balance of $2,403,466.41 as of April 30, 2012 and that the Board Secretary’s Financial Status Certification for the month ending April 30, 2012, a copy of which is attached to these minutes, be accepted.
All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to certify that all major account expenditures for the month of April 2012 have been made within the constraints of the adopted budget and that sufficient funds are available to meet our financial obligations for the remainder of the fiscal year in accordance with N.J.A.C.
6A:32-1.2(c)4. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to accept the Secretary’s and Treasurer’s Reports showing a cash balance of $2,545,347.25 as of May 31, 2012 and that the Board secretary’s Financial Status certification for the month ending May 31, 2012, a copy of which is attached to these minutes, be accepted.
All responded yes in a roll call vote.
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Regular Meeting
June 26, 2012
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to certify that all major account expenditures for the month of May 2012 have been made within the constraints of the adopted budget and that sufficient funds are available to meet our financial obligations for the remainder of the fiscal year in accordance with N.J.A.C.
6A:32-1.2(c)4. All responded yes in a roll call vote.
New Business
The following correspondence was reviewed by the Board:
(1) Thank you card from John DeGraw for the gift presented to him upon his retirement.
(2) Thank you card from Don Hooey for the gift presented to him upon his
retirement.
A motion was made by Mr. Carlson , seconded by Mrs. Apolito, to approve the Superintendent Authorized Budget Transfers for the month of May 2012 per the attached list in the total amount of $34,645. All responded yes in a roll call vote.
The motion on the agenda to approve budget transfers for the month of June 2012 was tabled until the July meeting because the transfer list was not prepared in time for this meeting.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve payment of bills after they are audited by the Finance committee. These bills will then be formally approved at the July meeting. All responded yes in a roll call vote except Mr. Sanfilippo who voted no.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to partner with the four constituent districts of Wallkill Valley High School to be trained in the NJDOE mandate for teacher evaluation (EE4NJ) at Hardyston Township Middle School on July 23, 24 and 25, 2012 with the cost of this program being shared by the five districts at a cost of $3,570 for each district for the training and an additional $2,500 for each district for an annual subscription to the Marzano Model Program. Further, with the subscription fee likely to become an annual fee. Costs associated with professional development for the teaching staff have not yet been determined. Mr. Bolcar explained what this is. All responded yes in a roll call vote except Mr. Sanfilippo who voted no.
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Regular Meeting
June 26, 2012
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to acknowledge the receipt of the Superintendent’s semi-annual HIB Report for Wallkill Valley Regional High School as follows for the period January 1, 2012 to June 30, 2012:
Number of Reports of HIB Incidents: 9
Total Number of Individuals Interviewed: 27
Interviews/Investigations Conducted by: Mrs. Cappelletti, Anti-bullying Specialist,
Mr. Casserly,Anti-bullying Coordinator
Investigation Results/Outcomes: All investigations have been completed. Of the Nine (9) reported incidents, none (0) were deemed to be HIB as they were not motivated by any actual or perceived characteristic as provided by the Law.
The District’s anti-bullying policy is on the district’s website, as are the names of the cistrict anti-bullying specialist and coordinator.
A school-wide, two (2) hour in-service program on HIB was conducted on October 10, 2011. The week of October 10-14, 2011, was designated as a “Week of Respect” at WVRHS.
All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve the joint transportation agreement with High Point Regional High School as attached hereto in the amount of $7,630 for the period 3/12/12 to 6/30/12. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve the use of the attached revised WVRHS Release of Medical Information Consent Form. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve SMAC Corporation Change Order No. GC-04 in the amount of $12,487.25. Following some discussion this motion was tabled until DiCaro/Rubino Architects could explain this change order in more detail.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve AMCO Enterprises, Inc. Change Order No. GC-04 in the amount of $7,522.00. All responded yes in a roll call vote except Mr. Hilbert who voted no.
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Regular Meeting
June 26, 2012
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to declare the equipment shown on the attached list as surplus and to authorize school personnel to dispose of these items appropriately. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to acknowledge receipt of the Annual District report of Violence and Vandalism as presented by the Superintendent and as attached to these minutes All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve the following Public School Special Education Placements for the 2012-13 School Year:
N.M. Northern Hills Academy-extended school year $9,271
Extended
School Year Aide 4,962
Total Summer 2012 $14,233
A.F. Northern Hills Academy-extended school year $9,271
Extended School Year Aid 4,962
Total Summer 2012 $14,233
All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve the following Private School Special Education Placements for the 2012-13 School Year:
A.T. Windsor Learning Center – Summer 2012 Program $8,618.10
M.T. The Gramon School - Summer 2012 Extended Pgm $8,142.30
Regular School Year 48,853.80
Personal Aide – Summer 4,800.00
Personal Aide-Reg Year 28,800.00 Total $90,596.10
All responded yes in a roll call vote.
Mr. Bolcar presented his Superintendent’s Report as follows:
1. A motion will be presented this evening for the board to approve two different Goals and Objectives as requested by County Superintendent Dr. Lamonte.
2. Our average daily attendance for the 2011-12 school year was 95.8%.
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Regular Meeting
June 26, 2012
3. Dr. Lamonte sent a letter granting final approval for Goals and Objectives for the 2011-12 school year.
4. Mr. Bolcar told the board he will be on vacation the rest of this week and will be back on July 6.
Mr. Wright asked about the School Report Card from the state and had questions on a couple of items.
The meeting was opened to the public for questions and/or comments.
Mr. Lipscomb asked about having the dates of the meetings corrected on the school website. Also, he stated, it was nice that the politicians came out but they should be reminded what a good job our district does when they vote to cut funds.
A motion was made by Mr. Carlson, seconded by Apolito, to move into executive session for the purposes of discussing personnel matters and negotiations issues. All in favor.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve revised district performance Goals for WVRHS for the 2012-13 school year as presented by the Superintendent. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Kabatra, that Mr. Bolcar be granted a stipend in the amount of $10,511.74, which is one-half the amount he is entitled to, as per his request, for the successful completion of fulfillment of District Performance Goals for the 2011-12 school year as approved by the Executive County Superintendent, with thanks. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve the elimination of one job title for Vice-Principal and replace it with the job title Director of Curriculum, Instruction, Assessment and Student Activities as recommended by the Superintendent effective September 1, 2012. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito to approve John DeGraw to overseen AHERA responsibilities in July 2012 and Facilities Monitoring in Jan 2013 at a cost o $2,000 total as recommended by the Superintendent. All responded yes in a roll call vote except Mr. Kabatra and Mr. Sanfilippo, both of whom voted no.
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Regular Meeting
June 26, 2012
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to appoint James E. Schmitt as Supervisor of Buildings and Grounds at an annual salary of $60,000 for the period July 1, 2012 to June 30, 2013. All responded yes in a roll call vote except Mr. Kabatra who voted no.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to accept the letter of notice of intention to retire as of September 1, 2012 from Vice-principal John Petronaci with very deep regret. All responded in a roll call vote except Mr. Sanfilippo who voted no. Mr. Wright commented that Mr. Petronaci did a very good job while he was here.
A motion was made by Mr. Carlson, seconded by Mr. Kabatra, to accept the letter of resignation as Director of Athletics, Transportation and Buildings and Grounds from Todd VanOrden effective 60 days from the date of his letter (June 19, 2012) or sooner if a replacement can be found, with very deep regret. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to fill the following athletic positions as recommended by the Superintendent for the 2012-13 school year:
Robert Jones ) Co-Assistant Football Coaches. Stipend of $4,585 to be
Michael DeVore ) split between the two coaches
Christopher McCann Asst. Boys’ Basketball Coach, Step 1 $2,910
Eric Muller Volunteer Assistant Football Coach
All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve Heat Acclimatization Period for all Fall Athletic Programs from Tuesday, August 7 through Tuesday, August 14 with mandatory practices allowed to begin on August 15 as recommended by NJSIAA. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to approve two new textbooks for the World History and World History AP classes as presented by the Superintendent. All responded yes in a roll call vote.
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Regular Meeting
June 26, 2012
A motion was made by Mr. Carlson, seconded by Mr. Kabatra, to approve entering into a professional services agreement with The Orthopedic Institute and Dr. Robert DeFalco to provide licensed athletic trainer services to the district for the period July 1, 2012 to June 30, 2013 at a fee of $45 per hour. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Wright, to approve an agreement between the board of education and Elizabeth Flatt, Business Administrator/ Board Secretary for the 2011-12 school year per the agreement attached hereto. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mr. Wright, to approve an agreement between the board of education and Elizabeth Flatt, Business Administrator/ Board Secretary for the 2012-13 school year per the agreement attached hereto. All responded yes in a roll call vote.
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to award the contract for Lawn & Landscape Maintenance Services Phase II to D’Onofrio & Son, Inc. in the amount of $29,328.00 per their bid submitted on June 15, 2012 for the period July 1, 2012 through December 1, 2012. All responded yes in a roll call vote. Mr. Hilbert asked about the clover on the baseball field. This will be looked into by our new building and grounds supervisor.
A motion was made by Mr. Carlson, seconded by Mr. Kabatra, to approve the following use of building requests:
a. Franklin Band – 6/19/12-6/30/13
b. WVRHS Football Coaching Clinic - 5/24/12 and 5/31/12
c. WVRHS Football Parent Meeting - 6/19/12
d. North Jersey Coed Softball – 7/10, 17, 24 and 30/12
e. Sussex County YMCA - various dates 7/9/12 – 8/2/12
f. WVRHS Cross Country Camp - 7/23-27/12
g. WVRHS Boys’ Soccer - Tues & Thurs – 7/5/12 – 8/14/12
h. WVRHS Boys’ Basketball – various dates 6/14/12 – 8/2/12
i. WVRHS Cheerleaders Cheer Clinic – 6/26-28/12
All responded yes in a roll call vote.
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Regular Meeting
June 26, 2012
A motion was made by Mr. Carlson, seconded by Mrs. Apolito, to adjourn. All in favor. The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Elizabeth N. Flatt
Business Admin/Bd. Sec’y.